English

Read more about novel corona virus if you are a student at UCL. Scroll down if you want to access the FAQ.

Important information

Dear students

As announced at the press conference by the Danish Prime Minister Wednesday 11 March at 8.30 PM, all students in higher education must stay at home as of now and until 13 April 2020.

This is a whole new situation for all of us. As a student it is important that you keep yourself up to date on the latest news regarding your education and on general information on the situation from the authorities. At UCL we use the website ucl.dk/corona/english as our communication channel for information in English regarding the corona virus situation, while on Itslearning you will find specific information regarding your education. 

Access
All campuses will be closed from Friday 13 March at 12.00 AM. This means that students do not meet in on campus. Student cards will be disabled and will not give access to UCL buildings on any campus. If you need to pick up private belongings or the likes, please do so before noon Friday.

Study activities
There will be study activities the comming weeks, which you must attend. You will receive detailed information on the matter directly from you Head of Studies. We encourage you to use your time reasonably and prepare for your exams as normal.

It is important that you maintain your study activites and act like a student throughout the whole period of the close down. Eventhough your life as a student will be different from normal.

Please keep yourself informed on any news from you Head of Studies via the ItsLearning platform. 

Exams
If you have an exam while UCL is on close down you will be contacted by Student Services or your Head of Studies. Oral exams will be held using e.g. Skype when possible. This will be decided from case to case.

Keep yourself informed via ItsLearning on this matter aswell.

Internships
Students in internships must follow the messages announced from the individual internships. Everyone in the internship has a duty to attend their internship, unless they are sent home from their internship or their location of internship closes down.

UCL is working on clarifying the conditions concerning cancellations of internships.

If you have any questions regarding you education please contact your teachers. For more principal questions write to corona@ucl.dk.

Kind regards
The UCL Management

 

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Prevent infection

  • Good hand hygiene, primarily hand washing, optionally hand disinfection if the hands are clean and dry
  • Avoid contact with people with symptoms of cold and / or respiratory infection
  • Cough or sneeze in disposable handkerchief, alternatively in the elbow bend

This protects both yourself and others from infection.

Link to Danish Health Authority: https://www.sst.dk/da/Viden/Smitsomme-sygdomme/Smitsomme-sygdomme-A-AA/Coronavirus/Spoergsmaal-og-svar/Questions-and-answers

Study activities

All students are expected to be active and to take part in all study activities as they are planned.

Exams

Information about exams until Summer

We are aware that there is much concern regarding tests, and how and when they will be held until Summer. We still do not know when we can return to campus, so w

  • No later than 8 April you will get direct information on how tests will be carried out until 1 May. These tests will be carried out this way regardless if we can return to campus or not.
  • No later than 1 May you will get direct information on how tests will be carried out until Summer.

Disclaimer:
Despite these announcements there may be conditions which mean that we will have to make changes to individual exams. But we will strive for this not to happen.

In those cases where your study programme has postponed your exams, all students have automatically been given dispensation to postpone the exam in accordance with the Ministerial Order on Examinations section 5. You should not apply for an individual dispensation in this case, and you will not have used an exam attempt on the original exam date. 

Requirements to attend exams

All planned compulsory learning activities must still be fulfilled in order to attend exams, unless your study programme gives you a different message. It is up to each study programme to decide, if they want to postpone activities, cancel them or change the content of the planned activity. Students in a special situation, which prevents participation, must contact the teacher in charge of the activity to enquire about alternative arrangement.

Type of exam

Due to the ban on physcial meetings, your study programme is allowed to change the type of exam, which is mentioned in your Curriculum. This means that any exams, which required physical attendance will be changed in accordance with the information, which is given to you by your study programme. All students must take part in the exam in accordance with the new guidelines. Students, who do not take part in the exam in the new form, will have used up an exam attempt.

Exams - IT requirements

Due to the outburst of COVID-19 in Denmark, all educational institutions are closed for physical attendance. Therefore all written and oral exams will be held digitally.

All written exams are held through WISEflow. It is the responsibility of each student to ensure that WISEflow is installed correctly on the student´s home computer and that the internet connection is working properly, so that you can take part in all written exams in accordance with the examination plans.

Oral exams will be held through Skype or similar systems. Before each exam, all relevant information about the exam will be available on ItsLearning, including any specific directions needed for downloading examination systems. It is the responsibility of the student to install and test the examination systems in good time, before the oral exam is held. If technical problems arise, when testing the system, the IT support can be contacted. Please find contact information for the IT support help desk here:

Contact the IT help desk

If your exam cannot be completed digitally, and if this is due to faults in your technical equipment or your internet connection, you will have used up one exam attempt. 

However, if the problem is rather due to a collapse of the system – perhaps on a larger scale, or if other unforeseen situations have occurred, which you cannot be held liable for, it will be considered positively in those situations, where students apply for dispensation for a 4th exam attempt.  

Internship

All interns must follow the guidelines, which have been given at the Internship place. If the Internship cannot be carried out as planned, each study programme will decide, if the Internship can be approved in order for the student to attend the exam, or if the Internship must be re-taken (perhaps partially), or if the remaning part of the Internship can be provided in an alternative format.

Student counselling

Even though UCL is locked down due to the corona virus you can still get in touch with your student counsellor. You can reach us every weekday by phone or email. Find your student counsellor's contact information here: https://www.ucl.dk/for-studerende/studievejledningen

On this site you will also find our chat, which is open every weekday from 7.30 PM until 9.30 PM. A guidance counsellor will be ready to answer your questions or have a chat about how you are coping during these circumstances.

You can also find advice and ideas on how to handle your studies in this padlet made by your UCL student counsellors: https://padlet.com/laoe/hqzl6t1dlf9l

Students abroad

UPDATE - Sunday 15 March 

Are non-Danish full-degree students enrolled at Danish higher education institutions, but presently doing studies or placements abroad, allowed back to Denmark?

As a result of the resent restrictions for entering Denmark, border control is now happening. This means that all travelers, who cannot prove a justified reason for entering Denmark, are rejected.

Non-Danish students enrolled at a Danish higher education institution where all lessons on campus have been cancelled, must expect to be rejected reaching the Danish border from abroad, unless the student can prove residence in Denmark.

Therefore the Danish higher education institutions must advice their full-degree students, presently studying abroad, NOT to travel to Denmark, until classes on campus are re-implemented and unless the students can document to have a Danish residence.  

 

Please feel free to contact us, if you have any questions:

  • UCL students within Health Sciences programmes: Mette Bro Jansen, mmbj@ucl.dk, phone: +45 3052 8459
  • UCL students within Education and Social Sciences programmes: Heather Johannsen, hdjo@ucl.dk, phone: +45 2497 1356
  • UCL students within Business and Technology programmes: Bettina Szweda, bsz@ucl.dk, phone: +45 3058 7074

Illness

Calling in sick
These guidelines for calling in sick for exams are valid during the time of physical shutdown at UCL and will replace the ordinary guidelines for sending a Doctor´s Note. UCL is aware that Doctors will only allow critically ill patients to show up for treatment, and therefore students with only mild symptoms are not able to get a diagnosis or a Doctor´s Note, if they are too sick to attend exams from home.  

Mild illness:

UCL expects you to take part in all exams to the same extent as before the Corona outburst. This means that if you have mild symptoms or pain – whether you may have Corona-virus or not -, and if you would normally have shown up for a written or oral exam at UCL, you must still be study active and take part in the planned exams from home.  

Serious illness:

If you become so sick that you cannot take part in an exam from home, for instance if you have serious symptoms of Corona-virus, or if you are experience other emergency symptoms, you must follow the guidelines below for calling in sick:  

If you have been physically in contact with a Doctor or Hospital etc.:

  1. Make a case in Study service desk under ”Exam” no later than the day after the exam date. Write that you are too sick to take part in the exam in question.
  2. Do not send a Doctor´s Note. Instead you must upload a screenshot from your medical journal from www.sundhed.dk to your case in Study service desk as documentation of illness during the exam. UCL is not entitled to know your diagnosis, but we must be able to see the date and place of treatment, for instance the hospital name for your documentation to be valid. UCL would very must appreciate being told about it, if you have tested positive for Corona-virus, so we can take the necessary precautions. The deadline for upload of your medical journal from www.sundhed.dk is prolonged from 1 week to 3 weeks after the date of exam. If your documentation is found to be adequate, your will not have used up an exam attempt, and you will be offered a replacement exam later.

If you have not been in physical contact with a Doctor, a Hospital etc.:

  1. Make a case in Study service desk under ”Exam” no later than the day after the exam date. Write that you are too sick to take part in the exam in question.
  2. If you are not able to show proof of illness in your medical journal in www.sundhed.dk, for instance because you are too sick to take part in the exam, but you are also too healthy to be allowed to received medical treatment, you must copy this statement into your case in Study service desk no later than the day after the exam date:

”I confirm that I am too sick to take part in the exam. I am aware that if I only have mild symptoms of illness, I am expected to take part in all exams at home.  

I promise that this confirmation is truthful.

I am aware that I can get into serious trouble with my study programme, even expulsion, if it turns out that I have used this statement untruthfully”.

 

Campus

All campuses are closed from 13 March 12.00 AM.

Student cards will no longer give access to UCL buildings.

SU for foreign citizens

UCL still considers all students to be study active and therefore entitled to obtain SU. In regards to supplementary requirements for EU citizens, who must work 10-12 hours per week, you must still try to fulfill this if possible. If it is not possible, make sure to get a statement or e-mail from your employer about it, so you can prove to the authorities later, that there was a good reason, which was beyond your control.

Information from: https://www.su.dk/nyheder/nyhedsarkiv-2020/kontaktoplysninger-covid-19-og-su/

Covid 19 and SU - english version

"If you have enquiries regarding your equal status with Danish citizens, please find information in our guidelines on SU for foreign citizens here at su.dk or in our update COVID-19 (Coronavirus) and SU. If you have further questions regarding your equal status with Danish citizens, you can contact us using Digital Post - Log on with your NemID and fill in the form.

If your question concerns your SU and is not related to your equal status with Danish citizens, please contact the SU administration at your educational institution. We encourage you to visit the website or intranet of your institution for information on how to contact the SU administration."

As a student I work with the elderly or in the health sector in general - what should I do?

The recommendation for students with specific tasks in the elderly and healthcare sector is a mandatory quarantine of 14 days if they have travelled to one of the abovementioned areas with Coronavirus outbreaks. It is of major importance that these students absolutely avoid entering hospitals, nursing centres, etc. where people are more vulnerable and at risk if infected with COVID-19.

I recently returned from a trip abroad. What should I do?

Students who have returned to Denmark since 2 March 2020 from an area affected by Coronavirus outbreaks, should remain at home for 14 days after their return. This means that if you belong to this group, you must refrain from attending lectures and any other academic or traineeship-related activities.

The specific areas with Coronavirus outbreaks the recommendation refers to can be found here: https://www.sst.dk/da/Viden/Smitsomme-sygdomme/Smitsomme-sygdomme-A-AA/Coronavirus/Spoergsmaal-og-svar/Questions-and-answers

We ask all students to follow these recommendations and to follow academic activities from home for a period of 14 days from the day of their return to Denmark from any of the abovementioned areas. UCL will not provide supplementary lectures or activities for absent students. We recommend that students conduct independent studies and follow the instructions provided by their lecturers.

The recommendations must also be followed if you currently are doing a traineeship or if you are about to start a traineeship. In principle, absence due to the authorities’ recommendations is allowed and UCL will excuse absence based on this recommendation. It is nevertheless very important that you contact your study programme Head and your traineeship coordinator for further agreements.

It is expected that you can document a travel in the abovementioned areas if you stay at home for the recommended 14 days after your return.

Study trip outside Denmark
All study trips outside of Denmark are cancelled until further notice.

Please contact your Head of Studies if you have any questions regarding study trips.