General information about exams

WISEflow

You haveaccess to the digital exam system at ucl.wiseflow.dk, and login is via WAYS. Which uses the same login as for itslearning.

Stay informed about deadlines

When you are due to sit an exam, you will always be notified directly by WISEflow. It is your own responsibility to keep abreast of the information sent to your UCL mail and itslearning, including registration deadlines, deadlines for handing in papers, etc.

Questions about the exam

During the course of the study you have to sit several exams, and in this connection a number of questions may arise, for example: types of student counsellors if you have any queries.

Extra examination time

As a student at the university, you can make an application to get extra time during your written or oral exams if you are dyslexic, or if you have a physical or psychological handicap or illness. You can e.g. get more time for preparation, writing, more time to finish your written test, deviation from the curriculum, or get the opportunity to bring an assessor at the tests. Talk to your student counsellor well in advance, so that you know about your possibilities to get extra time for your tests/exams.

Fill in information about all the exams where you wish to get extra time. If you do not receive special educational support (Special Pædagogisk Støtte), you will have to attach documentation for your dyslexia or physical/psychological handicap or illness.

The purpose of examinations is to document the degree to which the student meets the academic objectives set for the study programme in the curriculum. The curriculum for each individual programme specifies what exams are required. For specific information about where and when exams are held, types of exams, and so on, please check out the curriculum for each course of study and the general information about exams found on itslearning.

Access to exams

You have access to the digital exam system at ucl.wiseflow.dk, and login is via WAYF, which uses the same login as for itslearning.

Stay informed of deadlines

When you are due to sit a digital exam, you will always be notified directly by WISEflow. It is your own responsibility to keep abreast of the information sent to your UCL mail and itslearning, including registration deadlines, deadlines for handing in papers, etc.

Students who wish to sit exams on terms other than those described in the curriculum must make a special application.

UCL offers special exam access arrangements for students who have mental or physical functional impairments, for students who haveother difficulties, such as dyslexia, and also for students whose mother tongue is not Danish, when UCL considers it necessary to ensure equality of access for these students in the exam situation.

Such special arrangements do not entail any change in the academic level of the exam.

Examples of special arrangements are: extended preparation time, extended deadlines, longer time to complete the written test, other deviations from the curriculum or permission to bring along a personal assistant to the exam.

You must apply for extended exam time by contacting your student counsellor no later than 4 weeks before the exam.

If you are not receiving Special Educational Support, remember to enclose documentary proof that you have a physical or mental impairment.

Apart from the academic content, the assessment offinal exam project sand bachelor projects also takes into account spelling and general writing ability. UCL can dispensefrom these requirements in the case of students who can document a relevant, specific disability. Any such dispensation must be applied for no later than four weeks before the exam.

The syllabus details to what extent spelling and general writing ability are included in the overall assessment of the exam, though the greatest weight must be given to academic content. Spelling and general writing ability may be included in the assessment of other exams, in which case this will be stated in the curriculum.

Read more about applying for a dispensation here.

It is your responsibility to keep track of when you are due to sit an exam. If you are due to take an oral exam, for example, you will be able to see the exam schedule either in WISEflow or on itslearning.This will depend on what course of study you are attending.

If you have any questions about exam schedules, or about the organisation or times of exams, please contact Student Services.If you have questions concerning your course of study, please contact the teaching staff.

As a student, you are automatically entered for exams connected with the study unit, semester or module you are enrolled in.

Students may only enter three times for the same exam. An exam that has been passed cannot be taken again.In the case of an exam that includes several subsidiary exams, subsidiary exams that have not been passed cannot be taken again if the total exam has been marked as passed, unless otherwise stated in the course curriculum.

Not showing up for an exam counts as a fail. However, this does not apply if you have been prevented from doing the exam due to documented illness. More details in the section on illness.

If after all three attempts you have still not passed the exam for some particular component of your course, you will be excluded from the whole course, unlessyou are granted a further chance to take the exam due to special circumstances, cf.Section 6 (3) of the Executive Order on Examinations

As a general rule, all oral exams are public, but in special circumstances an exam maybe closed to the public: for instance, when this is in the interest of the student concerned, or to safeguard a company's confidential business information.

Oral exams maybe held over several days.All relevant exam information will be available on WISEflow.

If an individual oral exam is held as a follow-up to a group project, students must not be present in the examination room before it is their turn to be examined individually.

Students must arrive at least 30 minutes before the start of an oral exam.

Students who arrive too late for an oral exam maybe given the chance to take it later, if the examiner and the external examiner at UCL find that the delay is reasonably justified

A written exam is typically an individual exam, but may also be a group assignment leading up to an oral exam.

In the case of a written assignment authored by several students, a personal assessment may only be given if the individual student's contribution is clearly evident.Requirements concerning individual assessment are stipulated in the curriculum.

All written exams are to be submitted via WISEflow, and only the material that is to be assessed should be handed in.When submitting a written assignment, students must confirm that their work has been completed without unlawful support.

If you are unable to take an examdue to illness, you must notify UCL's Student Services on the day the exam is being held.If you fall ill during the exam itself, you must notify an invigilator or examiner before abandoning the exam.

You must submit a medical certificate to theStudy Administration's Student Services Desk within 1 week after the exam.You will have to pay for the medical certificate yourself. If you submit a medical certificate, the exam is not counted as an exam attempt.

More information about the requirements for documenting illness may be found in the guidelines concerning medical certificates for students here.If you complete an exam despite being ill, this will count as an examination attempt.

You need to keep yourself informed about a new date for the exam, or for the submission of written materials. Information about make-up exams will be sent via UCL-mail or WISEflow.

If you fall ill while on a practice placement, you must notify the institution in question and your supervisor immediately. The further organisation of your studies will be planned in collaboration with your practice placement supervisor and your course supervisor.

Exams are assessed either internally or externally; which method applies will be clearly stated in the curriculum. Internal assessment will be carried out by one or more of the teaching staff (the examiner(s)) appointed by UCL.

In the case of exams externally assessed, the assessment will be carried out by an internal examiner and by one or more external examiners appointed by the Ministry of Higher Education and Science.

The results of written exams will be published on itslearning no later than 4 weeks after the exam.No exam results can be provided by phone. If the 4-week deadline is cannot be met, itslearning will be notified.

The results of oral exams will be announcedorally immediately after the exam. Find guide to Itslearning here.

On itslearning you can see all your results from both written and oral exams.

As documentation of your study activity, you can print out a full list of the exam results you have achieved at UCL.

The print out can be found under 'Grades' on itslearning.You can choose from several print options, but remember to tick off your own course.

In principle, exams are to be conducted in the language used to teach the course. Exams normally taken in Danish may be taken in Swedish or Norwegian instead, unless the purpose of the exam is to document the candidate's skills in Danish.

If there are exceptions to the language used in exams, this will be stated in the curriculum

If in connection with an exam UCL becomes aware of errors or defects that can be rectified, the UCL examinations officer will decide how to address the problem.

In the event of seriouserrors or deficiencies, UCL will offer candidates a re-assessment or re-examination.

This offer applies to all students who have taken an exam that exhibits the same errors and deficiencies. In the event of errors and deficiencies of a particularly serious nature, UCL may, through the examinations officer, decide to annul the exam that has been held and arrange a re-examination.

In the case of re-examination and re-assessment due to errors and deficiencies in an examination, re-assessment may not give the candidate a lower grade. Re-examination due to the cancellation of the original exam may result in a lower grade

Cheating means that a candidate during an exam is unlawfully helped to answer a question, or uses aids that are not permitted.The same applies to a candidate who during an examination unlawfully helps another candidate to answer a question.

Plagiarism means that a candidate during or after an exam unlawfully presents another person's work as his or her own, or uses work of her or his own that has been previously assessed without referring to it in the correct manner.

How to avoid cheating at examsand plagiarism?

Prior to each exam, candidates must make sure that they know the specific rules that apply to the exam in question. As a general rule, all aids are allowed, including electronic aids, but communication with other candidates during the examis not allowed.

NB! Because special rules may apply to a particular exam, students must always carefully study the curriculum and relevant learning platforms beforeeach exam, to as certain whether there are limitations to the permitted aids.

In relation to rules governing citations and references, to avoid plagiarism, individual courses of study may lay down special guidelines that must be followed.

When a student submits a written answer, there must always be confirmation that the answer has been written without unlawful assistance.

If a course of study is satisfied that cheating or unlawful plagiarism has taken place, sanctions will be applying in accordance with Section 22 of the Executive Order on Examinations on the basis of a specific assessment of the case and taking into account the provisions of administrative law.

Sanctions may include expulsion from the actual exam, which means that this will count as an examination attempt even though the exam has not been assessed. In very serious cases, expulsion may be of longer or shorter duration, and may be accompanied by a warning not to repeat the transgression. Further transgressions by the candidate may lead to permanent expulsion.

In determining a sanction, the gravity of the case will be considered, including the extent and nature of the plagiarismin terms of content-for example, if the candidate has bought the answer that is handed in, or has deliberately attempted to disguise plagiarism by re-writing it.

Consideration will also be given to how long the student has been enrolled on the course, and whether this is a recurring transgression.
Read more about how UCL tackles suspected cheating or plagiarism here.

In the event of a violation of the rules, UCL, through the examinations officer,may decide to bar the student from all exams required at that stage of the course.

In aggravated circumstances, UCL may decide to expel the student for a longer period of time. In such cases, a written warning will be given that further transgression may result in permanent expulsion.

Expulsion entails that any assessment given at the exam is null and void, and that the student has used one examination attempt.

As a student, you own the copyright to products resulting from an exam, in accordance with the provisions of the Act on Copyright. You also have proprietary rights to these products against payment of any costs for materials used in the test.

If a student doesnot claim proprietary rights within 2 months after the exam result is announced, these rights will pass to UCL. If the exam involves parties outside the institution, prior agreement between UCL, the student and the third party must be reached on the extent to which the parties,in accordance with current copyright rules, are entitled to use the results that emerge in connection with the exam, including whether any information concerning the third party which so emerges may be made public.

The UC Student Knowledge Portal is a national knowledge sharing database for bachelor projects submitted in connection with professional degree courses at Danish university colleges.

If your project contains confidential or sensitive personal data, please mark it as confidential on the form. In this way, no one, apart from the study administration services, will be able to see your project.

If you have been working in a group, the project need only be registered once at UC Knowledge, though all authors must be listed.

Link to UC Knowledge.

It would be a really good idea to read the UC Knowledge uploading guide before registering your project through the UC Student Knowledge Portal.

If you have questions about uploading to UC Knowledge, please contact your degree course library.