Dispensation

As a student, you have the possibility to apply for a dispensation in certain cases, where illness, disability or other special circumstances have been present.

You must always state your reasons for your dispensation application, and you must include relevant documentation.

Your application will be decided on the grounds of your specific and individual circumstances, but based on the guidelines, which are given by the Dispensation Board at UCL University College, which consists of our Pro-rector, a Head of Programme, a Lecturer and a Student. The decision will be given to you in writing through your edu.eal e-mail account.

If you are in doubt about how to apply for a dispensation, you must contact your Student Counsellor. Your Student Counsellor can you to assess, what you can apply for, what reasons you should give and which documents to include. 

You can apply for dispensation in these cases, which are mentioned in the Ministerial Order on Examinations:

  • Section 5: You are automatically registered all exams. You cannot cancel your participation in an exam. You cannot attend a group exam on your own. You cannot take the same semester again.
  • Section 6: You have 3 exam attempts for each exam
  • Section 8: The First Year exam must be passed within 2 years from study start
  • Section 10: The Study Start test must be passed in maximum 2 attempts within 3 months from study start
  • Section 14: Oral exams are open to the public
  • Section 18: The language of examination is Danish (or Norwegian or Swedish) in Danish study programmes and English in English study programmes, unless otherwise mentioned in your Curriculum
  • Section 35: Your spelling and writing skills are part of the assessment of your Final thesis or your Bachelor project to the extent, which is mentioned in your Curriculum

Your application for dispensation must be made in writing by filling out . You must state your reasons in your application, and you must send proof of your claims. In order to get a dispensation there normally needs to have been special circumstances or illness or disability present. Send your application to dispensation-eal@ucl.dk

Documentation

You must always attach documentation in support of the reason you have given. In those cases where you are applying for dispensation due to illness, you can read more about documentation requirements in the If you are applying for dispensation for other reasons that your own illness, you must send the documentation, which best supports your explanation.

When will you get an answer?

Applications for dispensation will be treated in incoming order. In most cases, you may expect up to two weeks, before a decision is made. However, no applications will be treated in the month of July, due to summer holidays.

Description of UCL practice:

Postponement of exams, Ministerial Order on Examinations Section 5:

  • UCL has decided that all students are automatically signed up for all exams and must take part in all the exams, which have been planned by the study programme. A student cannot sign out of an exam attempt. Dispensation to postpone exam attempts can be applied for, if the student shows documentation of being an Elite Athlete, or if the students is on childrens leave, of if the student suffers from a disability. Apart from these cases, students can apply for dispensation to postpone one or more exams, if they can show documentation of “special circumstances”.
  • UCL has chosen a restrictive practice for the assessment of those reasons, which concern the Corona-shutdown. This means that it will be considered to be normal - rather than special - circumstances, if the main reason for applying for dispensation is childcare problems, disturbances at home, IT problems and other reasons, which are related to the Corona-shutdown.

Number of exam attempts, Ministerial Order on Examinations Section 6:

  • All students have 3 exam attempts for each exam. Students are obligated to take part in the type of exam, which the study programme has chosen. However, UCL understands that some students will struggle to be able to take part in 3 exam attempt under these special circumstances. Therefore students can apply for additional exam attempts, once the first 3 attempts have been used up, if they can show documentation, that “special circumstances” were present during a relevant time period.
  • UCL has chosen a mild practice for the assessment of those reasons, which concern the Corona-shutdown. This means that one or more additional exam attempts will normally be granted, if the main reason for applying for dispensation is childcare problems, disturbances at home, IT problems and other reasons, which are related to the Corona-shutdown. However, UCL may require the student to send documentation in support of the explanation, or a “Solemn declaration of truth”.

 

 

 

 

Application for dispensation